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Student
Handbook |
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Student Employment |
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The
Spring Arbor University student employment program helps the University
care for a variety of on-campus tasks, as well as providing needed income
for students and an opportunity to establish a record of reliability on
the job.Wages paid to students come from three separate sources:
- Federal College Work-Study Program (FWSP)*. Based on
financial need**, with a percentage of wages paid from federal funds.
- Michigan Work-Study (MWS)*. Also based on financial
need**, with a percentage of wages paid from State of Michigan funds,
but available for Michigan residents only.
- University-funded employment. Many Spring Arbor University
students do not qualify for either type of government funds, yet need
to work. Such students are paid entirely by Spring Arbor University.
* A few FWSP and MWS jobs are also available off campus.
** Financial need is determined by the student's Free Application for Federal
Student Aid form (FAFSA). |
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Policies
and Expectations
The following policies serve as guidelines for a
fair distribution of campus work opportunities.
- A student must be registered at least half time in order
to work through the student employment program.
- Qualified resident students are given priority for campus
employment.
- Work hours can be limited to permit more students job
opportunities or if Federal law requires as in the case of international
students.
- Continuation of work assignments are subject to job performance
and availability and not guaranteed.
- Work location preferences are met whenever possible but
cannot be guaranteed.
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Applying
for Part-Time Work
All students who plan to work on campus must provide
the Student Employment Office the following paperwork. This paperwork is
provided to all incoming freshman or can be completed at any time through
the Student Employment Office. Once the paperwork is completed and on file,
a student becomes eligible to accept employment with Spring Arbor University.
This paperwork will remain on file during the course of a student's enrollment.
- Student Application
- Eligibility to Work (I-9) - The Alien Registration
Act of 1986 requires Spring Arbor University (as an employer) to document
both identification and eligibility for each applicant for employment.
A list of acceptable documentation is provided to an applicant. Once
this documentation is reviewed and verified by the Coordinator of
Student Employment, the I-9 is completed and processed for each applicant.
- W-4 - Completed and kept on file in the Student Employment
Office. Any student wishing to update their tax deductions, should
do so through the Student Employment Office.
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International
Students:
In order to become eligible to work on campus, International
Students must work with the Student Employment Office to obtain the necessary
paperwork from the Social Security Administration. No international student
can work on campus until all paperwork is completed and approval is given
by the Student Employment Office. The Immigration Naturalization Service
and the Internal Revenue Service sets certain restrictions for international
students and it is important an international student fully understands
their responsibility for working in the United States. |
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Hiring
and Payroll Procedures
Once a student has completed all necessary paperwork
and is eligible to work on campus, students are referred to available positions
on campus for an interview. A Student Personnel Summary (SPS) form
will be completed by the hiring supervisor and signed by the student who
is accepting employment. The SPS form must be completed for each job a student
accepts each academic year and becomes the authorization used for payment
for each position held. Paychecks cannot be prepared until this form
is on file in the Student Employment Office. Supervisors will provide
time cards for student employees to record actual time worked. Time cards
are to be submitted by the student's supervisor to the Payroll Office on
the 15th of each month in order for paychecks to be processed and ready
by the 27th. Each time card must be signed by the supervisor to attest to
its accuracy and the satisfactory performance of the student employee. |
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Warning
Notices and Dismissal
When work is performed unsatisfactorily or not at
all, the entire community suffers. While supervisors are expected to work
with students in order to correct deficiencies, terminations occasionally
become necessary. This may be done by the employing supervisor or, in some
cases, by the Coordinator of Student Employment when situations merit intervention.
In such cases, the student must present a written appeal to the Student
Employment Coordinator in order to receive consideration for any future
employment on campus. The Coordinator will investigate the termination in
consultation with the parties concerned, and future campus employment will
depend on the result of the investigation. |
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Job
Evaluations
Supervisors will provide an annual written evaluation
of each student employee's job performance to the Coordinator of Student
Employment. These records are used as the basis for letters of recommendation
which may be requested in the future by potential employers. |
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Job
Listing Program
A Job Listing Program is also operated by the Student
Employment Office. Hiring agencies within the local area will list positions
available. These positions are open to all registered students and/or spouses.
Interested applicants follow-up with prospective employers. All employment
agreements are made between the employer and employee with Spring Arbor
University acting only as an avenue for posting the positions. |
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